Financial Questions	Agency Name ___________________________ Date __________ Reviewer ________
1. Does your agency’s accounting system track all revenues and expenses attributable to the public transit program?	Required.
2. Are these revenues and expenses clearly identified as being related to the public transit program?	Required.
3. Does your agency have on-file an approved cost allocation plan?	Must have adopted plan on file, most do not actually receive federal approvals.
4. Are your agency’s books set up on an accrual or a cash basis?	Can use either, but must report on accrual basis at year-end.
5. How do you determine the amount of state and federal support for each of your services/ subproviders?	Procedure should provide fair allocation of state and federal support to all services provided directly or through a subprovider. (When urban system purchases service from a region, state and federal support is responsibility of urban.)
6. What other sources of program support do you have for your transportation program? [give source(s) and approximate amount(s)]	Info required for Title VI analysis.
7. How do you handle the proceeds from sale of FTA-funded equipment?	Proceeds from sale of 5310/5311-funded equip- ment must be credited to and used for support of public transit program, as must proceeds of 5309, if less than $5,000. Proceeds from 5309 over $5,000 must be returned to Iowa DOT for repayment to FTA.
8. Does your system provide incidental services with FTA-funded equipment? (Incidental services can include meal delivery, charters, or restricted client transportation. It can also involve maintenance of other than transit vehicles.)	Incidental use of such equipment is allowed, if it does not exceed 20% of total usage and if fully-allocated costs are recovered.
9. How does your system track the use of FTA-funded vehicles for incidental services to verify that incidental usage does not exceed 20% on any vehicle?	Some tracking method is necessary.

10. How does your system assure that the fully-allocated costs of providing such incidental services are covered by other than public transit funds?	Revenues must, at minimum, cover the fully-allocated cost of such services
11. Does your system utilize the “transit levy?”	If transit levy is used, funds must be dedicated to transit use, so there could be legal problems in zeroing out year end surpluses.
12. What does your system do with any “profits” earned from provision of incidental services?	Revenues/profits must be credited to and used for support of public transit program.
13. What happens to “surpluses” in the transit budget at the end of the fiscal year?	No passenger revenues, state or federal transit funds, or transit levy funds may be transferred out of the transit program for nontransit use. If other funds (such as contract funds or unrestricted local funds) are transferred, this should be disclosed to source.
14. Describe how your agency assures that vendors are paid no later than 3 working days following receipt of a capital reimbursement payment from DOT?	Required.
15. How does your system assure that state, federal and transit levy funds are spent only on costs attributable to the public transit program?	Funds from these sources are provided only for support of costs attributable to public transit program
16. Does your agency have written internal financial management procedures?	Required.
17. Has your agency received any rebates for items purchased with federal assistance? If so, how was the accounting for those rebates handled?	Rebates must be treated as a contra-expense. The eligibility for federal reimbursement is therefore reduced. If the impending rebate was not considered in requesting the initial reimbursement, part of federal payment must be returned.

Management Questions
1. Does your system perform all transit functions with its own staff or do you purchase services from others? If so list other providers included in system statistics.	See following questions.
2. Does you system have signed purchase of service contracts with each of the providers listed?	Required.
3. Does your purchase of service (or subprovider) contract pass along all federal requirements connected to the transit program?	Required.
4. Does your system annually obtain, and keep on file, debarment/suspension certifications from all service contractors providing services valued at over $100,000?	Required.
5. Does your system annually obtain, and keep on file, lobbying certifications from all service contractors providing services valued at over $100,000?	Required.
6. Are required EEO posters displayed at transit system office, contractors’ offices, transit garage, etc?	Required.
7. Have any civil rights complaints or lawsuits been filed against your transit system or against any of your contractors?	If none – OK. Otherwise see further questions.
8. If so, what was the nature of the complaints/lawsuits and what is the status of resolving them?	See further questions.
9. Have these developments been reported to the Office of Public Transit?	Required.
10. Considering the agencies and organizations for whom your agency provides contracted transportation services—would any of them be considered minority organizations?	Info required for Title VI report.

11. Are public transit vehicles ever used to transport individuals across state lines?	See following question.
12. Has your organization registered as a motor carrier with the Federal Motor Carrier Safety Administration of USDOT?	Required for any transit provider which may transport passengers across state lines.
13. If your organization is registered with the FMCSA, do the vehicles display the assigned USDOT numbers?	Required (??)
14. If your organization is not a unit of state or local government, do you follow the Federal Motor Carrier Safety Regulations?	Required by federal law for private carriers crossing state boundaries, required by state law for private carriers operating within Iowa.